Re-certification is required upon notification by the SBA. This generally occurs close to the three (3) year anniversary date of original certification (or re-certification). The SBA will send an email notification 30 calendar days prior to the firm’s anniversary date. Upon receipt of the re-certification action notice from the SBA, 60 calendar days are provided to the company to re-certify or to voluntarily withdraw from the program. Failure to submit the re-certification documents within 60 days will result in decertification (must be avoided if company is performing on HUBZone contracts).
HUBZone Exam is initiated by the SBA and then the firm must prove to the SBA the firm remains HUBZone eligible. This occurs after the firm, has complied with the HUBZone renewal. Upon receipt of the Renewal Exam/Audit the firm is provided 15 calendar days for the firm to produce the necessary documentation to prove continued HUBZone Eligibility. Failure to submit the re-certification documents within 15 days will result in decertification (must be avoided if company is performing on HUBZone contracts). The audit process requires the full range of documentation needed to verity that the company currently meets all of the eligibility requirements. Ez8a will request documents from its clients as well as provide templates as needed. We will also review every document thoroughly to be certain it is appropriate and will support the application. There is also a notarized re-certification form used to attest the company’s compliance.
Similar to the initial application process, the documents are uploaded to the SBA’s GLS system along with hardcopies send via USPS. Generally, the SBA will complete its review of the new documents and issue the updated HubZone certification within 30 days.
It is essential that all the mandatory documents have been updated as well as those documents that are business type specific or only required when certain changes have been made to the company’s ownership, etc. Documents include: